Data Retention Options
When you navigate to Utilities > Options in Empower, you will find the Data Retention Policy section, which allows you to manage how long different types of data are kept within the system. This feature is crucial for maintaining an organized database and ensuring compliance with any data retention guidelines your church may follow.
Key Sections and Features:
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Attendance: Here, you can set retention options for attendance records. This allows you to decide how long you want to keep records of who attended events and services.
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Events: This section enables you to manage the retention of event-related data. You can customize how long event details are stored, ensuring that outdated information is cleared out as needed.
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Email and Text Messages: Empower provides options to manage the retention of communication data, such as emails and text messages sent through the system. This helps in managing communication history and ensuring privacy.
Customization:
Each data type listed in the Data Retention Policy section comes with a brief description and a question like "What are attendance retention options?" This indicates that you can customize the retention period for each data type to suit your church's needs.
How to Use:
- Access the Data Retention Options: Begin by navigating to Utilities > Options from the top navigation bar.
- Select a Data Type: Choose the data type you wish to manage, such as Attendance or Events.
- Adjust Retention Settings: Follow the prompts to set your preferred retention period. This ensures that data is kept only as long as necessary.
By tailoring these settings, you can keep your database streamlined and relevant to your church's current needs. Feel free to explore these options and adjust them to find the best fit for your data management practices.